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Product Catalog

Ensuring the right product data is shown on the right sales channels

Updated over 8 months ago

iPaaS.com Product Catalog Terminology

This is how iPaaS.com and this documentation define these items, but we understand that they might be defined differently in systems we integrate with.

  • Kit: When you sell 2 or more different products for one price. iPaaS.com defines these as Bill of Materials, Basic or Add-on.

    • Bundle: When you sell a package of 2 or more of the same item for one price. Note: This is not supported natively in iPaaS.com, but there are ways to accommodate for it.

  • Related Products: Products on an e-commerce platform that are shown on the product page or in checkout as related to the product in order to encourage cross-selling and upselling.

  • Type Options

    • Physical: A product that is shipped to you.

    • Virtual: A product that is delivered digitally.

    • Others have been added for integration-specific needs.

  • Tracking Method Options

    • Product: Track all inventory of a product regardless of variant. Track all t-shirts as one inventory.

    • Variant: Track inventory of a product at the variant level. Track small green t-shirts separate from large green t-shirts, separate from large red t-shirts, etc.

Product Catalog Record and Collections - Layout

  1. Core Product Catalog Record: (Partially shown, details below)

  2. Product Catalog Categories: Can contain one or many categories created in that data type.

  3. Product Catalog Units: How you sell this product.

  4. Alternate IDs: A secondary ID (i.e. a barcode, older model number, etc.) crested in that data type.

  5. Inventory: How much of the product is on hand.

  6. Kit: How the product is sold if part of a kit.

  7. Related Products: Products that are related to this product.

  8. Custom Fields: Add values for custom fields that have already been defined under the custom fields data model.

  9. External IDs: The external ID(s) of this record.

Product Catalog - Add/Edit

  1. Name*: Product Name.

  2. Description: Product description.

  3. SKU*: Product SKU.

  4. Barcode: Product barcode.

  5. MSRP: Product MSRP.

  6. Default Price*: Product default price.

  7. Tax Class: The tax class associated with the product

  8. Sale Price: The price the merchant is selling it for.

  9. Tracking Method: Is this product tracked at the product level or variant level.

  10. Type: Is this product physical or virtual.

11. Status: Is this product preorder, active, disabled, or discontinued.

12. Unit: The way the product is sold (i.e. individually, by the case, by the palette, etc.)

13. In Stock Threshold: The inventory level when this product start to show out of stock.

14. Width: Product width (number only).

15. Height: Product height (number only).

16. Depth: Product depth (number only).

17. Weight: Product weight (number only).

18. Allow Discounts: If discounts are able to be applied to this product.

19. Allow Backorders: If backorders are allowed for this product.

Category Collection - Edit/Add

  1. Add Category*: Use the dropdown to select the category to be added.

Product Units Collection - Add/Edit

  1. Name*: The name given to this unit value.

  2. Conversion: How many individual items are in this unit.

  3. Default Price: The unit default price.

  4. MSRP: Unit MSRP.

  5. Sale Price: The price the merchant is selling it for.

  6. Custom Fields: Not pictured - looks and functions like other custom fields.

  7. External IDs: Not pictured - looks and functions like other external IDs fields.

Alternate ID Collection - Add/Edit

  1. Type*: Defined by Alternate ID data model records.

  2. SKU: The SKU for this alternate ID.

  3. Unit: The unit(s) in this alternate ID.

  4. Alternate ID*: The alternate ID.

  5. Description: A description of this ID.

Options Collection - Add/Edit

NOTE: This is only available on a variant product.

This collection (and the values collection of it) defines the categories and options for the variants for this product.

  1. Name*: Name of the variant.

  2. Values: Current values.

  3. Add value modal:

    1. Type*: Name of the option.

    2. Description: Description of the option.

    3. Order*: The order the values appear in.

Variant Collection - Add/Edit

NOTE: This is only available on a variant product.

Variants define how variants are put together for a product (i.e. a green large shirt, a red small shirt, etc). Variants have many similarities with core products, including many child records. If the child record is not noted here then functions like it would on a core product record.

  1. SKU*: Product SKU.

  2. Barcode: Product barcode.

  3. MSRP: Product MSRP.

  4. Default Price*: Product default price.

  5. Status: Is this variant preorder, active, disabled, or discontinued.

6. Sale Price: The price when the product is on sale.

7. Width: Product width.

8. Height: Product height.

9. Depth: Product depth.

10. Weight: Product weight.

11. Variant Option Values: The options tied to this variant. Each name and value pair needs to be specified here. (see next screenshot.)

  1. Name: Name of current variant options.

  2. Value: Values of current variant options.

  3. Delete: Delete this variant option from this product variant.

  4. Add: Open up the modal to add an option value.

  5. Name: Name of variant to be added.

  6. Value: Value of variant to be added.

Inventory Collection - Add/Edit

  1. Location*: As defined in the location data model. Enabled by defining different warehouses for the inventory.

  2. Cost: Average purchase price (cost to merchant).

  3. Qty on Hand: On hand available from connected systems.

  4. Qty Available: Quantity available from connected systems.

Kit Collection - Add/Edit

  1. Type*: Type of kit as defined above.

  2. SKU*: The SKU for that kit as a whole.

  3. Description: The description for the kit.

Related Product Collection - Add/Edit

  1. Add Related Product*: Search for the product and then select the product or variant from the list below.

  2. Related Type*: How the product is related to the related product chosen. Options include: Replacement, Similar Item, and Related Product.

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